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The Operations Briefing Weegy Homework

IS-200.HCa - Applying ICS to Healthcare Organizations

Lesson 5: Briefings

Lesson Overview

The Briefings lesson introduces you to different types of briefings and meetings.


Lesson Objectives

At the end of this lesson you should be able to:

  • Describe components of field, staff, and section briefings/meetings.
  • Plan to give an operational period briefing.


Effective Meetings and Briefings

Effective briefings and meetings are:

  • An essential element to good supervision and incident management.
  • Intended to pass along vital information required in the completion of incident response actions.

Typically, these briefings are concise and do not include long discussions or complex decisionmaking. Rather, they allow incident managers and supervisors to communicate specific information and expectations for the upcoming work period and to answer questions.


Levels of Briefings

There are three types of briefings/meetings used in ICS: staff level, field level, and section level.

Staff-Level Briefings

This level typically involves resources assigned to nonoperational and support tasks that are commonly performed at the Incident Base or Command Post. These briefings will be delivered to individual staff members or full units within a section. These briefings occur at the beginning of the assignment to the incident and as necessary during the assignment.

The supervisor attempts to clarify tasks and scope of the work as well as define reporting schedule, subordinate responsibilities and delegated authority, and the supervisor's expectations. The supervisor will also introduce coworkers and define actual workspace, sources of work supplies, and work schedule.

Field-Level Briefings

This level typically involves resources assigned to operational tasks and/or work at or near the incident site. These briefings will be delivered to individual subordinates, full crews, or multiple crews such as Strike Teams or Task Forces and will occur at the beginning of an operational shift.

The location will usually be near the work site or just prior to mobilization to the field. The supervisor attempts to focus the subordinates on their specific tasks and helps define work area, reporting relationships, and expectations.

Section-Level Briefings

This level typically involves the briefing of an entire Section (Operations, Planning, Logistics, or Finance/Administration) and is done by the specific Section Chief. These briefings occur at the beginning of the assignment to the incident and after the arrival of Section supervisory staff. The Section Chief may schedule periodic briefings at specific times (once per day) or when necessary. A unique briefing in this category is the Operational Period Briefing (also called a Shift Operations Briefing). Here, the Operations Section Chief presents the plan for all operational elements for the specific operational period. This specific briefing is done at the beginning of each operation shift and prior to the operational resources being deployed to the area of work. Often, a field-level briefing will take place subsequent to the completion of the Operational Period Briefing.

During any section-level briefing, the supervisor attempts to share incident-wide direction from the Incident Commander (IC), how the direction impacts the Section staff, and specific ways the Section will support the IC's direction. The supervisor will establish Section staffing requirements, Section work tasks, Section-wide scheduling rules, and overall timelines for meetings and completion of work products.


Briefing Topics Checklist

Below is a list of topics that you may want to include in a briefing.

  • Current Situation and Objectives
  • Safety Issues and Emergency Procedures
  • Work Tasks
  • Facilities and Work Areas
  • Communications Protocols
  • Supervisory/Performance Expectations
  • Process for Acquiring Resources, Supplies, and Equipment
  • Work Schedules
  • Questions or Concerns


Operational Period Briefing

The Operational Period Briefing:

  • Is conducted at the beginning of each operational period.
  • Presents the Incident Action Plan for the upcoming period to supervisory personnel within the Operations Section.
  • Should be concise.

In addition to the Operations Section Chief, the other members of the Command and General Staffs as well as specific support elements (i.e., Communications Unit, Medical Unit) can provide important information needed for safe and effective performance during the shift.


Operational Period Briefing: Agenda

The Operational Period Briefing is facilitated by the Planning Section Chief and follows a set agenda. A typical briefing includes the following:

  • The Planning Section Chief reviews the agenda and facilitates the briefing.
  • The Incident Commander presents incident objectives or confirms existing objectives.
    Note: Objectives may be presented by the Planning Section Chief.
  • The current Operations Section Chief provides current assessment and accomplishments.
  • The on-coming Operations Section Chief covers the work assignments and staffing of Divisions and Groups for the upcoming operational period.
  • Technical Specialists present updates on conditions affecting the response (weather, fire behavior, environmental factors).
  • The Safety Officer reviews specific risks to operational resources and the identified safety/mitigation measures.
  • The Special Operations Chief briefs on areas such as Air Operations (if activated).
  • Specific Section Chief/Unit Leaders present information related to ensuring safe and efficient operations.
  • The Incident Commander reiterates his or her operational concerns and directs resources to deploy.
  • The Planning Section Chief announces the next planning meeting and Operational Period Briefing, then adjourns the meeting.


FEMA IS 100.B: Introduction to Incident Command System, ICS-100 Answers

1. At the incident scene, who handles media inquires?
 A. Media Relations Specialist
 B. External Affairs Specialist
 C. Communications Officer
 D. Public Information Officer

2. Who has overall responsibility for managing the on-scene incident?
 A. Agency Executive
 B. Incident Commander
 C. Emergency Operations Center Manager
 D. Operations Section Chief

3. The Liaison Officer:
 A. Tracks resources and maintains incident documentation.
 B. Provides information to the public.
 C. Arranges for resources and needed services to support the incident objectives.
 D. Is the point of contact for other response organizations.

4. You are working in a complex incident. There are multiple Incident Commanders representing multiple jurisdictions working together to establish incident objectives. What type of ICS structure is being used?
 A. Area Command
 B. Multiple Command
 C. Mutual Command
 D. Unified Command

5. After being deployed and arriving on scene at an incident, the first task for response personnel is to:
 A. Check in and receive an assignment.
 B. Search for potential incident survivors.
 C. Locate and assist response personnel.
 D. Record and report resource allocation.

6. You are implementing tactical activities to achieve the incident objectives. What is the correct title of the ICS organizational element to which you are assigned?
 A. Operations Section
 B. Tactics Section
 C. Planning Section
 D. Planning Division

7. You are a Group Supervisor working in a Branch within the Operations Section. Who is your immediate supervisor?
 A. Branch Executive Officer
 B. Branch Leader
 C. Branch Chief
 D. Branch Director

8. The difference between a Strike Team and a Task Force is:
 A. Strike Teams are in the Operations Section while Task Forces are in the Planning Section.
 B. Strike Teams report to an Officer while Task Forces report to a Leader.
 C. Strike Teams have similar resources while Task Forces are comprised of mixed resources.
 D. Strike Teams have a lower span of control ratio when compared to Task Forces.

9. The major activities of the Planning Section include:
 A. Setting up and maintaining incident facilities.
 B. Providing technology to ensure efficient incident communications.
 C. Preparing and documenting Incident Action Plans.
 D. Compensating for injury or damage to property.

10. Command is:
 A. Directing, ordering, or controlling by virtue of explicit statutory, regulatory, or delegated authority.
 B. The ability to control information exchange within and across organizations involved in an incident.
 C. Based on the number of individuals or resources that one supervisor can manage effectively during an incident.
 D. Assumed by the individual who is the highest ranking person on the scene regardless of experience or training level.

11. Which of the following organizational entities within the Operations Section may be used to divide an incident geographically?
 A. Units
 B. Regiments
 C. Groups
 D. Divisions

12. A Deputy is the support position for all of the following positions, EXCEPT:
 A. Incident Commander.
 B. Branch Director.
 C. Section Chief.
 D. Public Information Officer.

13. If the Incident Commander designates personnel to provide public information, safety, and liaison services, the personnel are collectively referred to as the:
 A. Incident Staff.
 B. Executive Staff.
 C. Director Staff.
 D. Command Staff.

14. Which Section Chief is responsible for ensuring that assigned incident personnel are fed and have communications, medical support, and transportation as needed to meet the operational objectives?
 A. Finance/Administration Section Chief
 B. Operations Section Chief
 C. Logistics Section Chief
 D. Planning Section Chief

15. Interoperability means:
 A. Surrounding jurisdictions all purchase the same type of communications hardware and software.
 B. Personnel from different jurisdictions can all perform the same tasks using the same protocols.
 C. Communication equipment, procedures, and systems can operate together during a response.
 D. A single plan is used to direct the tactical assignments with the Operations Section.

16. TRUE OR FALSE: Someone who serves as a Director every day might not hold that title when deployed under an ICS structure.
 A. True
 B. False

17. Before leaving an incident assignment, you should do all of the following EXCEPT FOR:
 A. Complete all tasks and required forms/reports.
 B. Self-dispatch to another incident.
 C. Brief replacements, subordinates, and supervisor.
 D. Return any incident-issued equipment or other nonexpendable supplies.

18. In ICS, the members of the Command Staff assume the title of:
 A. Director.
 B. Officer.
 C. Leader.
 D. Executive.

19. Span of control refers to:
 A. The act of directing, ordering, or controlling by virtue of explicit statutory, regulatory, or delegated authority.
 B. The process of moving the responsibility for incident command from one Incident Commander to another.
 C. An orderly line of authority that exists within the ranks of the incident management organization.
 D. The number of individuals or resources that one supervisor can manage effectively during an incident.

20. Which ICS function records time accounting and procures needed items?
 A. Incident Command
 B. Operations
 C. Planning
 D. Finance/Administration

21. Check-in, initial briefing, recordkeeping, and demobilization procedures are all necessary to ensure:
 A. Accountability.
 B. Sustainability.
 C. Flexibility.
 D. Redundancy.

22. The Incident Command System (ICS) is:
 A. A standardized approach to incident management that is applicable for use in all hazards.
 B. A military system used in domestic incidents to ensure command and control of Federal resources.
 C. A relatively new approach created based on the lessons learned from the 9/11 terrorist attacks.
 D. Most applicable to the management of complex incidents that extend over many hours or days.

23. Which incident facility is the location where personnel and equipment are kept while waiting for tactical assignments?
 A. Base
 B. Incident Command Post
 C. Camp
 D. Staging Area

24. The ability to communicate within ICS is absolutely critical. To ensure efficient, clear communication, ICS requires the use of:
 A. Agency-specific codes.
 B. Radio codes.
 C. Common terminology.
 D. Technical language.

25. The Operations Section Chief:
 A. Coordinates communication between all responding agencies.
 B. Prepares and implements the Incident Communication Plan.
 C. Directs tactical actions to achieve the incident objectives.
 D. Sets up and maintains all incident facilities and food services.

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