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Facility Management Cover Letter

Cover Letter for Facilities Manager

When you enter any commercial, educational, or manufacturing building, you would start imagining how they keep the environment clean, look after the maintenance, and beef up security. These vital aspects are looked after by the facilities manager. The person in the facilities management position takes care of clients daily operational needs, whether it is a commercial or public sector. The job is complex, and the office bearer is responsible for many factors. A big shopping mall where thousands of people walk-in in order to buy different products feel safe because of the security measures managed by the facilities manager.

Required Skills

Any complex would be able to function smoothly if adequate space management and property strategy are applied into it. Since there may be hundreds and thousands of people working inside the facility, the aspirants must have exceptional qualities. He must be able to converse with people and explain them the importance of safety in simple language both verbally and in writing. He must be easy-going and must enjoy conversing with different types of personalities. As conflict may raise any time among people, the facilities manager should be adept in solving it. Further, he must be a good listener, effective communicator, and of persuasive nature.

Sample Cover Letter

Charles Schwimmer
2874 Brooklyn Avenue
Beverly Hills, CA 90354
E-mail id: s.charles@example.com

01 September 2013

Ms. Miranda Williams
Calsoft Industry
2837 Clark Street
California, CA 93847

Subject: Application for the position of facilities manager

Dear Ms. Williams,

In continuation to the telephone discussion we had yesterday, I am please to write this letter for the position of facilities manager and work with Calsoft Industry. I have already mentioned during the brief communication we had about my skills and expertise in the area of facilities management. Nevertheless, I am just reiterating the key points here to save your time.

I have four years of experience in handling construction, repair, and maintenance work of any big and small facility regardless of the nature of work going there in. I have looked after all types of contracts for my employer, Sky-Light Enterprises. Be it rent agreement, collection of payment, offering the best of facilities and round-the-clock security. I am a management graduate from California University, and have also completed a certification course in fire & safety. The knowledge I have acquired over the years has offered me the skills of preparing and implementing building codes for the clients as well as employer's interests.

I have good contacts with vendors and supplier of building materials and electronics products. The cordial business relationship I enjoy with them helps me in getting the best deal in annual maintenance projects. In case there is any problem relating to plumbing, electricity or air-conditioning, I get them fixed instantly before they become an issue. I am aware of the physical inspection procedures and takes a walk of the facility more often than necessary.

Please let me know when you can spare a few moments to discuss my candidature in length by calling at 284-394-5871. Thank you for being patient in reading this letter.


Charles Schwimmer

Enclosure: Resume

Include details of any government mandated course in relation to facilities management such as automation system and energy efficiency in your cover letter.

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Facility Manager Cover Letter

Facility Managers ensure a safe and pleasant working environment in a company with the purpose of improving productivity. Essential job functions of a Facility Manager include security, cleaning, catering, building maintenance, procurement, and utilities. Typical responsibilities of a Facility Manager are negotiating contracts, proposing future development plans, ensuring staff safety, applying health and safety requirements, allocating space within the building, finding ways to reduce costs, and managing custodial workers.
Employers select resumes highlighting the following job skills and qualifications:

  • Managerial abilities
  • Training in building management, business, hospitality, or surveying
  • Knowledge of basic accounting principles
  • Negotiation abilities
  • Time management and multitasking
  • Research skills
  • Computer competences
  • Teamwork
  • Problem-solving orientation

A cover letter example is available below presenting the most important job requirements for Facility Managers.

For help with your resume, check out our extensive Facility Manager Resume Samples.

Dear Mr. Anderson:

If you are looking for an experienced and reliable professional to assume responsibility as your next Facility Manager, I urge you to please consider my enclosed resume outlining my background and credentials. As a skilled manager with more than 15 years of experience managing facility systems and upkeep to ensure safe working environments, I am certain to significantly contribute toward the success of your company in this role.

My experience lies in successfully overseeing performance, maintenance, and repair of building systems—including electrical, HVAC, and fire safety—while working effectively with multicultural staff to optimize overall facility performance. Throughout my career, I have become highly skilled in ensuring adherence to organizational goals and requirements while facilitating streamlined operations and improving building safety and security.

The following achievements demonstrate my qualification for this position:

  • Providing comprehensive facility and property management services comprising system upgrades, preventative maintenance, safety and code enforcement, construction projects, and team leadership for facilities across various industries and sectors—including manufacturing, health care, and education—to enhance building conditions and extend facility life.
  • Improving efficiency and cost effectiveness of contracted services through strategic selection, negotiation, and relationship management with vendors encompassing janitorial, grounds keeping, security, plumbing, communication, and construction.
  • Eliminating a chronic theft problem as the Building Manager for Key Parts, Inc. by installing facility-wide security system and introducing a new keying schedule.
  • Orchestrating the successful design and installation of a new playground and outdoor field as the Facilities Manager at J.B. White Middle School.
  • Demonstrating superior interpersonal, organization, and time management abilities.

My proven ability to optimize facility operations, safety, and security, along with my solid skills in communication and leadership, will contribute immensely to the success of your company. Thank you for your consideration, and I look forward to speaking with you soon.


Jeff B. Nelson

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