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General Cover Letter For Multiple Jobs

Generic Cover Letter

Sample generic cover letter. It is always advisable to personalize your general cover letter for the target job opportunity. However, there are  situations when it is appropriate to use a generic cover letter. These are usually instances where you are not submitting your resume in response to a job posting or to a specific employer.

You can use a general cover letter when you go to a job fair and you are giving your resume and cover letter to a number of potential employers for different jobs.

You can also make use of the generic cover letter when you upload your resume and cover letter to a general job board or submit your resume to an employment agency to help you find a job.

If you are responding to a newspaper advertisement, online job posting or networking with a specific potential employer it is important to customize your cover letter to each employer and each job opportunity to show how you fit the job and company requirements.

Generic greeting to use for your cover letter

When you have to use a generic greeting there a number of suitable options.

Dear Employer

Dear Sir or Madam

To Whom it May Concern

Some people use the salutation Dear Hiring Manager. This can be an issue if the person who reads the letter does not have that title. 

In a generic cover letter the first section of your cover letter should include all the information on how the employer can contact you.

The body of your generic cover letter should include:

  • the special skills and knowledge you have that result in successful job performance
  • the education and qualifications that have prepared you to successfully carry out work-related tasks
  • the strengths you have that make you an asset to any employer
  • your work-related achievements

Example of a generic cover letter

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email Address


Dear Sir or Madam

I am a hard-working and determined professional seeking an opportunity to succeed in a dynamic company such as yours. I am confident that my knowledge, ability and experience allow me to deliver successful results for any company in a range of administrative positions

Please allow me to highlight my key skills:

  • able to effectively manage my time through careful planning and organization of work activities
  • an aptitude for identifying and resolving problems efficiently
  • excellent communication skills that result in positive interpersonal relationships
  • a track record of meeting deadlines and producing accurate work of a high standard
  • proven ability to make sound decisions based on valid information
  • the capacity to learn and and apply new information quickly and accurately
  • strong computer skills with proficiency in MS Office

I am convinced that I can be an asset in any position requiring hard work, enthusiasm and reliability and I look forward to hearing from you in the near future.

The enclosed resume expands on my qualifications and experience.

Thank you for your time and consideration.


Janet Smith


When writing a generic cover letter it is best to focus on transferable skills and core competencies that ensure success in a range of jobs and companies.

12 Core Competencies

List of Strengths

What are your Strengths?

You can use phrases like these to describe generic skills and competencies in your general cover letter.

Motivation - I am an enthusiastic and self-directed worker looking to join a reputable company who would benefit from an employee who is ready to give his/her all to succeed

Problem solving  - able to collect and analyze information to find workable solutions to problems

Planning and Organizing -  My focus on efficiently planning and organizing my work has proven successful in prioritizing and handling multiple tasks

Communication - Proven ability to effectively communicate with a diverse range of people

Teamwork -  I enjoy working as part of a team and positively contributing to group achievement

Reliability - I approach all my work with focus and commitment to complete the task on time and to standardStress Tolerance - I  am accustomed to a fast-paced environment and work well under pressure

Use these Sample Cover Letters for different jobs. Adapt the cover letter that suits your needs.

Basic Generic Cover Letter

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Resumes are impersonal in that they don't reveal much about a candidate's personality, while a cover letter gives you a chance to show who are and sell yourself, letting the reader know why you're the best candidate for the job. It's generally a big no-no to write a generic cover letter and send it out to multiple places; however, you can create a template letter-- and then tailor it with information that's specific to a position and company. This will save you time -- and ensure that you include your key qualities and skills in every letter. Just don't forget to go over a generic cover letter with a fine-toothed comb each time you send it, so you don't include something that's not pertinent to the position, or worse, address it to the wrong person.

Type your contact information, which should include your name, address, telephone number and email address at the top left of the page. This information generally stays the same, but remember to look it over again before you send out the letter.

Insert an extra line space after your contact information and type "DATE" in a bold font to remind yourself that you should fill in the correct date every time you use the letter. In fact, use a bold font for all the various parts of the letter that you know you'll have to tailor each time you send it. Leave another extra line space after "DATE" and type the "INTERVIEWER'S NAME," "COMPANY NAME" and "COMPANY ADDRESS" formatted the same way you formatted your own contact information. Obviously, this information will also change every time you send the letter. Leave a line space after the company's contact information and type "DEAR EMPLOYER" for the interviewer's greeting, indicating that you'll need to include a specific name.

Keep the first paragraph brief in your generic cover letter. Typically, the first paragraph is where you indicate where you heard about the job opportunity and state the position for which you're applying -- all information you won't be able to write generically. To remind yourself that you'll need to customize this paragraph, type "WHERE I HEARD ABOUT THE JOB" and "TITLE OF THE POSITION" in the space where the first paragraph will go.

Outline some of your strengths in the second paragraph. Again, you should tweak this paragraph for a specific position -- but this is where you can include the bulk of your generic information. Your resume details your education, internships and job experience, so you can use this paragraph to talk about what you've learned from those experiences, and how they'll contribute to your career or future position. The trick here is to make sure that whatever you write can apply to many situations -- so you could focus on generic strengths such as perseverance and and sensitivity to deadlines -- although you'll probably still want make some adjustments to fit a particular job description.

Use the third paragraph to invite the interviewer to contact you. Here, you can include information on the best times to contact you, which could stay the same for a while. You might also want to state that you'll contact the interviewer as a follow-up to your resume. Generally, you don't have to include a specific date when you intend to follow up, but if you do, use a bold font and indicate "DATE," so you remember to change the contact date every time you send the letter.

Include a friendly, "I look forward to meeting you" as your last sentence. You can end the letter with "Sincerely" -- and then type your name several lines down.

Name the generic cover letter "Generic Cover Letter Template" or some other title that makes it easy to find when you need to send a cover letter. When you enter in specific information for an individual employer, save it again as a new document, naming it with the company's name or the name of the job title. Since you might send the letter as an email attachment, you definitely don't want the interviewer seeing a document named "Generic Cover Letter Template."


  • You should always single-space your cover letter.
  • Keep in mind that you should always address a cover letter to a specific person -- and never use the greeting, "To Whom It May Concern." If you're unsure of the interviewer's name, you can sometimes find the information on a company's website, but if you can't, it's appropriate to call a company and ask.


About the Author

Nicole Vulcan has been a journalist since 1997, covering parenting and fitness for The Oregonian, careers for CareerAddict, and travel, gardening and fitness for Black Hills Woman and other publications. Vulcan holds a Bachelor of Arts in English and journalism from the University of Minnesota. She's also a lifelong athlete and is pursuing certification as a personal trainer.

Photo Credits

  • Comstock/Comstock/Getty Images

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